{"title":"Policy and Compliance","description":"\u003cp\u003ePolicy kits and a compliance calendar that help you keep HR documentation current and organized, including a starter policy set for smaller teams. These point you to the rules that apply; they do not replace legal advice.\u003c\/p\u003e","products":[{"product_id":"small-business-hr-policy-starter-pack","title":"Small Business HR Policy Starter Pack","description":"\u003cp\u003eThe handbook and the policies a small team needs, ready to adapt, with the few that carry real legal weight called out and a workbook that checks your coverage. You make the handbook yours, run a coverage check for your headcount, then distribute it and collect a signed acknowledgment from every employee.\u003c\/p\u003e\u003ch3\u003eThree pieces that take you from no handbook to a signed one\u003c\/h3\u003e\u003cp\u003eA Start Here sets the order, then the guide explains what a handbook needs, the template is the handbook, and the workbook tracks coverage and acknowledgments.\u003c\/p\u003e\u003cul\u003e\n\u003cli\u003e\n\u003cstrong\u003eSmall Business HR Policy Field Guide.\u003c\/strong\u003e How to build and adopt a handbook, the policies a small team needs, and the few that carry real legal weight.\u003c\/li\u003e\n\u003cli\u003e\n\u003cstrong\u003eEmployee Handbook Template.\u003c\/strong\u003e A ready-to-adapt handbook with the foundation policies, the at-will protections, and shaded fields to make it your own.\u003c\/li\u003e\n\u003cli\u003e\n\u003cstrong\u003eSmall Business HR Policy Workbook.\u003c\/strong\u003e A coverage check for your headcount, a policy adoption tracker, and an acknowledgment log.\u003c\/li\u003e\n\u003c\/ul\u003e\u003ch3\u003eThe order to work in\u003c\/h3\u003e\u003cp\u003eRead what a handbook needs, make it yours, track coverage, then distribute and collect signatures.\u003c\/p\u003e\u003cul\u003e\n\u003cli\u003e\n\u003cstrong\u003eRead the Field Guide first.\u003c\/strong\u003e It covers what a handbook needs, at-will, equal opportunity, pay and hours, leave, the conduct rules that touch labor law, and how to keep it current.\u003c\/li\u003e\n\u003cli\u003e\n\u003cstrong\u003eMake the handbook yours.\u003c\/strong\u003e Fill the shaded fields, keep, customize, or remove each policy, match your state, and rebrand the footer, then run the Coverage Check for your headcount and mark each policy on the Adoption Tracker.\u003c\/li\u003e\n\u003cli\u003e\n\u003cstrong\u003eDistribute and collect acknowledgment.\u003c\/strong\u003e Give the handbook to every employee, have each one sign, and record them on the Acknowledgment Log; review it once a year and whenever a law or your headcount changes.\u003c\/li\u003e\n\u003c\/ul\u003e\u003ch3\u003eBuilt on current sources and honest about its limits\u003c\/h3\u003e\u003cp\u003eThis gives a small business a real handbook and the foundation policies; a handbook carries legal weight, so it is a starting point for attorney review, not a finished document.\u003c\/p\u003e\u003cul\u003e\n\u003cli\u003e\n\u003cstrong\u003eThe policies a small team needs.\u003c\/strong\u003e Foundation policies, at-will protections, and the conduct rules that touch labor law, in one editable handbook.\u003c\/li\u003e\n\u003cli\u003e\n\u003cstrong\u003eCoverage you can confirm.\u003c\/strong\u003e The Coverage Check shows which policies your headcount calls for, so you adopt what applies and skip what does not.\u003c\/li\u003e\n\u003cli\u003e\n\u003cstrong\u003eA starting point, not a ruling.\u003c\/strong\u003e A handbook carries real legal weight, so have an employment attorney in your state review the finished handbook before you adopt it, especially across states or with a unionized workforce.\u003c\/li\u003e\n\u003cli\u003e\n\u003cstrong\u003eDated and reviewable.\u003c\/strong\u003e Keep your required workplace postings current alongside it, and review the handbook each year.\u003c\/li\u003e\n\u003c\/ul\u003e\u003ch3\u003eWho it is built for and where to go if that is not you\u003c\/h3\u003e\u003cp\u003e\u003cstrong\u003eBuilt for\u003c\/strong\u003e\u003c\/p\u003e\u003cul\u003e\n\u003cli\u003eA small business owner without a handbook who needs the foundation policies and the at-will protections.\u003c\/li\u003e\n\u003cli\u003eAn office manager handed HR who needs a credible handbook and a way to track who has signed it.\u003c\/li\u003e\n\u003cli\u003eA first-time HR admin standing up policy for a growing team.\u003c\/li\u003e\n\u003c\/ul\u003e\u003cp\u003e\u003cstrong\u003eIf you are looking for\u003c\/strong\u003e\u003c\/p\u003e\u003cul\u003e\n\u003cli\u003eThe full records, forms, and trackers system. The HR Operations Binder covers that.\u003c\/li\u003e\n\u003cli\u003eThe compliance calendar, postings, and retention schedule. The HR Compliance Calendar and Document Audit Kit is built for that.\u003c\/li\u003e\n\u003c\/ul\u003e\u003ch3\u003eBefore you buy\u003c\/h3\u003e\u003cp\u003e\u003cstrong\u003eWhat format is it and can I edit it?\u003c\/strong\u003e\u003c\/p\u003e\u003cp\u003eA PDF field guide, an editable Word handbook with shaded fields, and an Excel workbook that also works in Google Sheets. Everything is yours to keep and rebrand.\u003c\/p\u003e\u003cp\u003e\u003cstrong\u003eIs this legal advice?\u003c\/strong\u003e\u003c\/p\u003e\u003cp\u003eNo. It is practical HR tools and general information, not legal or tax advice. A handbook carries real legal weight and the rules vary by state and change over time.\u003c\/p\u003e\u003cp\u003e\u003cstrong\u003eCan I hand out the handbook as it is?\u003c\/strong\u003e\u003c\/p\u003e\u003cp\u003eIt is a starting point, not a finished legal document. Fill the shaded fields, customize each policy to your business, remove what does not apply, and have an employment attorney in your state review it before you adopt it, especially across states or with a unionized workforce.\u003c\/p\u003e\u003cp\u003e\u003cstrong\u003eDoes it tell me which policies I need?\u003c\/strong\u003e\u003c\/p\u003e\u003cp\u003eThe Coverage Check maps policies to your headcount, so you can see which ones your size calls for and confirm what your state requires.\u003c\/p\u003e\u003cp\u003e\u003cstrong\u003eWhat is the refund policy?\u003c\/strong\u003e\u003c\/p\u003e\u003cp\u003eDigital products are covered by a 14-day money-back guarantee. See the refund policy for the full terms.\u003c\/p\u003e\u003cp\u003e\u003cstrong\u003eWhat happens after I buy?\u003c\/strong\u003e\u003c\/p\u003e\u003cp\u003eCheckout delivers an instant download link, and a receipt with the same link arrives by email. Open the Start Here first; it sets the order to work in. If a file gives you trouble, email support@truestephr.com.\u003c\/p\u003e\u003cp\u003ePractical HR tools and general information, not legal or tax advice. A handbook carries real legal weight, and the rules vary by state and change over time, so confirm what applies where you operate and have an employment attorney in your state review the finished handbook before you adopt it. 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You map your year and owners once, adopt a records retention policy, and work an audit and destruction log that keeps your records defensible.\u003c\/p\u003e\u003ch3\u003eThree pieces that put your compliance year on a calendar\u003c\/h3\u003e\u003cp\u003eA Start Here sets the order, then the guide explains the year, the policy sets your retention rules, and the workbook runs the calendar and the audit.\u003c\/p\u003e\u003cul\u003e\n\u003cli\u003e\n\u003cstrong\u003eHR Compliance Field Guide.\u003c\/strong\u003e The recurring federal compliance calendar, the postings required on your wall, what to keep and how long, and how to run an annual audit.\u003c\/li\u003e\n\u003cli\u003e\n\u003cstrong\u003eRecords Retention and Destruction Policy.\u003c\/strong\u003e A short, editable policy in Word with a retention schedule built in, an annual review sheet, and a destruction log, with shaded fields for your records officer and your footer.\u003c\/li\u003e\n\u003cli\u003e\n\u003cstrong\u003eHR Compliance Calendar Workbook.\u003c\/strong\u003e A live calendar of recurring tasks with an owner and a due date, a posting and records audit, and a retention schedule that includes an I-9 destruction-date helper.\u003c\/li\u003e\n\u003c\/ul\u003e\u003ch3\u003eThe order to work in\u003c\/h3\u003e\u003cp\u003eRead the year, map it to owners and dates, adopt the policy, then run the audit and keep the records.\u003c\/p\u003e\u003cul\u003e\n\u003cli\u003e\n\u003cstrong\u003eRead the Field Guide first.\u003c\/strong\u003e It walks the compliance year, the postings, how long to keep each record, and the moments worth a phone call.\u003c\/li\u003e\n\u003cli\u003e\n\u003cstrong\u003eMap your year.\u003c\/strong\u003e On the Compliance Calendar, mark which tasks reach you, set an owner and a due date for each, then work the Document and Posting Audit.\u003c\/li\u003e\n\u003cli\u003e\n\u003cstrong\u003eAdopt the policy and keep it.\u003c\/strong\u003e Fill the shaded fields, confirm your state’s retention periods, name a records officer, then use the Annual Review sheet each year and record every purge on the Records Destruction Log.\u003c\/li\u003e\n\u003c\/ul\u003e\u003ch3\u003eBuilt on current sources and honest about its limits\u003c\/h3\u003e\u003cp\u003eThis gives you a working calendar and a records system; the dates are federal floors, and a legal hold always comes before the schedule.\u003c\/p\u003e\u003cul\u003e\n\u003cli\u003e\n\u003cstrong\u003eA system, not a one-time checklist.\u003c\/strong\u003e The calendar, the audit, and the destruction log are built to run every year, not to file and forget.\u003c\/li\u003e\n\u003cli\u003e\n\u003cstrong\u003eChecked against current rules.\u003c\/strong\u003e The dates, postings, and retention periods reflect the federal requirements in force as of the review date.\u003c\/li\u003e\n\u003cli\u003e\n\u003cstrong\u003eFederal floors, not your ceiling.\u003c\/strong\u003e Many duties start at a headcount, which the calendar marks, and state and local rules often start sooner and add their own filings, postings, and periods.\u003c\/li\u003e\n\u003cli\u003e\n\u003cstrong\u003eHold before you purge.\u003c\/strong\u003e Get qualified help before you destroy any record tied to an open claim, charge, or audit; a legal hold comes before the schedule.\u003c\/li\u003e\n\u003c\/ul\u003e\u003ch3\u003eWho it is built for and where to go if that is not you\u003c\/h3\u003e\u003cp\u003e\u003cstrong\u003eBuilt for\u003c\/strong\u003e\u003c\/p\u003e\u003cul\u003e\n\u003cli\u003eAn HR generalist or office manager who owns compliance without a system, and wants the year mapped with owners and dates.\u003c\/li\u003e\n\u003cli\u003eA small or mid-sized employer that needs the postings, the retention periods, and an annual audit in one place.\u003c\/li\u003e\n\u003cli\u003eAn operator preparing to clean up old records who needs to know what to keep and what is safe to destroy.\u003c\/li\u003e\n\u003c\/ul\u003e\u003cp\u003e\u003cstrong\u003eIf you are looking for\u003c\/strong\u003e\u003c\/p\u003e\u003cul\u003e\n\u003cli\u003eA focused audit of your I-9s and wage-and-hour records. The I-9 and Wage and Hour Audit Kit is built for that.\u003c\/li\u003e\n\u003cli\u003eThe foundation policies and an employee handbook. The Small Business HR Policy Starter Pack covers those.\u003c\/li\u003e\n\u003c\/ul\u003e\u003ch3\u003eBefore you buy\u003c\/h3\u003e\u003cp\u003e\u003cstrong\u003eWhat format is it and can I edit it?\u003c\/strong\u003e\u003c\/p\u003e\u003cp\u003eA PDF field guide, a Word policy you edit, and an Excel workbook that also works in Google Sheets. Everything is yours to keep and adapt.\u003c\/p\u003e\u003cp\u003e\u003cstrong\u003eIs this legal advice?\u003c\/strong\u003e\u003c\/p\u003e\u003cp\u003eNo. It is practical HR tools and general information, not legal or tax advice. Deadlines, thresholds, and retention periods change and vary by location.\u003c\/p\u003e\u003cp\u003e\u003cstrong\u003eDoes it cover my state and my size?\u003c\/strong\u003e\u003c\/p\u003e\u003cp\u003eThe dates and periods are federal floors, and the calendar marks which duties start at a headcount. State and local rules often start sooner and add their own requirements, so confirm what applies everywhere you employ someone.\u003c\/p\u003e\u003cp\u003e\u003cstrong\u003eCan I rely on it to purge old records?\u003c\/strong\u003e\u003c\/p\u003e\u003cp\u003eUse the retention schedule to see what is past its period, but purge only what is clear, and get qualified help before you destroy any record tied to an open claim, charge, or audit. A legal hold always comes first.\u003c\/p\u003e\u003cp\u003e\u003cstrong\u003eWhat is the refund policy?\u003c\/strong\u003e\u003c\/p\u003e\u003cp\u003eDigital products are covered by a 14-day money-back guarantee. See the refund policy for the full terms.\u003c\/p\u003e\u003cp\u003e\u003cstrong\u003eWhat happens after I buy?\u003c\/strong\u003e\u003c\/p\u003e\u003cp\u003eCheckout delivers an instant download link, and a receipt with the same link arrives by email. Open the Start Here first; it sets the order to work in. If a file gives you trouble, email support@truestephr.com.\u003c\/p\u003e\u003cp\u003ePractical HR tools and general information, not legal or tax advice. Deadlines, thresholds, and retention periods change and vary by location, so confirm what applies everywhere you operate and get qualified help before you purge any record tied to an open claim, charge, or audit. 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You get the laws that reach you, an editable policy you can adopt, and a workbook that registers each tool and scores its risk, so you can show your reasoning rather than guess at it.\u003c\/p\u003e\u003ch3\u003eThree pieces that take you from the rules to a documented position\u003c\/h3\u003e\u003cp\u003eA Start Here sets the order, and the three working files move you from reading the rules to a policy you have adopted and a register you keep current.\u003c\/p\u003e\u003cul\u003e\n\u003cli\u003e\n\u003cstrong\u003eAI in HR Field Guide.\u003c\/strong\u003e The laws that reach you, from the federal rules to New York City, Illinois, Colorado, California, and the EU AI Act, the five risks worth watching, the moves that keep a person in charge of the decision, and the moments worth a phone call.\u003c\/li\u003e\n\u003cli\u003e\n\u003cstrong\u003eAI in HR Policy and Checklists.\u003c\/strong\u003e A ready-to-adapt policy in Word, plus a per-tool risk assessment, a vendor due-diligence questionnaire, and a decision record, with shaded fields and owner notes so you keep only the parts you will follow.\u003c\/li\u003e\n\u003cli\u003e\n\u003cstrong\u003eAI Risk Workbook.\u003c\/strong\u003e An AI Tool Register for every tool you use and who owns it, a Risk Assessment that rates each one Low, Medium, or High across five factors, a Governance Tracker for notices, testing, audits, and reviews, and a definitions tab.\u003c\/li\u003e\n\u003c\/ul\u003e\u003ch3\u003eThe order to work in\u003c\/h3\u003e\u003cp\u003eRead the rules, adopt the policy, then register and score every tool before it touches a decision.\u003c\/p\u003e\u003cul\u003e\n\u003cli\u003e\n\u003cstrong\u003eRead the Field Guide first.\u003c\/strong\u003e It walks the laws that reach you, the risks to watch, and where to stop and get help.\u003c\/li\u003e\n\u003cli\u003e\n\u003cstrong\u003eAdopt the policy.\u003c\/strong\u003e Fill the shaded fields, act on the owner notes, keep the parts you will follow, and have it reviewed before you rely on it.\u003c\/li\u003e\n\u003cli\u003e\n\u003cstrong\u003eRegister and score each tool.\u003c\/strong\u003e List every AI tool on the register, set the five factors on the Risk Assessment, put the rating back on the register, and track the recurring work on the Governance Tracker.\u003c\/li\u003e\n\u003c\/ul\u003e\u003ch3\u003eBuilt on current sources and honest about its limits\u003c\/h3\u003e\u003cp\u003eThis is a way to take a defensible position and write down your reasoning, not a promise that any tool or policy is lawful.\u003c\/p\u003e\u003cul\u003e\n\u003cli\u003e\n\u003cstrong\u003eKeeps a person in the decision.\u003c\/strong\u003e The policy and the register are built so a named person owns each tool and each outcome, which is the point regulators keep returning to.\u003c\/li\u003e\n\u003cli\u003e\n\u003cstrong\u003eChecked against current rules.\u003c\/strong\u003e The Field Guide reflects the federal, state, city, and EU rules in force as of the review date, an area that is new and moving quickly.\u003c\/li\u003e\n\u003cli\u003e\n\u003cstrong\u003eScores risk, does not certify it.\u003c\/strong\u003e The workbook rates each tool from the factors you set; it does not audit a vendor or clear a tool for use.\u003c\/li\u003e\n\u003cli\u003e\n\u003cstrong\u003eDated and reviewable.\u003c\/strong\u003e The guidance carries a review date, so you can see how current it is and refresh it as the rules change.\u003c\/li\u003e\n\u003c\/ul\u003e\u003ch3\u003eWho it is built for and where to go if that is not you\u003c\/h3\u003e\u003cp\u003e\u003cstrong\u003eBuilt for\u003c\/strong\u003e\u003c\/p\u003e\u003cul\u003e\n\u003cli\u003eAn HR or talent leader adopting AI screening, scheduling, or HR tools who needs a policy and a record before the tools are in use.\u003c\/li\u003e\n\u003cli\u003eAn HR generalist asked to show how AI tools are governed, who wants a register and a risk score rather than a memo.\u003c\/li\u003e\n\u003cli\u003eAn operator in a state or city that already regulates automated hiring tools and needs to confirm what applies.\u003c\/li\u003e\n\u003c\/ul\u003e\u003cp\u003e\u003cstrong\u003eIf you are looking for\u003c\/strong\u003e\u003c\/p\u003e\u003cul\u003e\n\u003cli\u003eThe hiring-specific governance for an automated screening or selection process, not a whole-function policy. The AI Hiring and HR Governance Kit covers that ground.\u003c\/li\u003e\n\u003cli\u003eThe EU AI Act obligations for HR if you operate in the EU or use AI on people there. The EU HR AI Risk Checklist is built for that regime.\u003c\/li\u003e\n\u003c\/ul\u003e\u003ch3\u003eBefore you buy\u003c\/h3\u003e\u003cp\u003e\u003cstrong\u003eWhat format is it and can I edit it?\u003c\/strong\u003e\u003c\/p\u003e\u003cp\u003eA PDF field guide to read, a Word policy and checklists you edit, and an Excel workbook you fill in. Everything is yours to keep and adapt, and the workbook also opens in Google Sheets.\u003c\/p\u003e\u003cp\u003e\u003cstrong\u003eIs this legal advice?\u003c\/strong\u003e\u003c\/p\u003e\u003cp\u003eNo. It is practical HR guidance and general information, not legal or tax advice. Have an employment attorney review your policy and notices before you rely on an AI tool for a decision that affects someone’s job.\u003c\/p\u003e\u003cp\u003e\u003cstrong\u003eDoes it cover my state?\u003c\/strong\u003e\u003c\/p\u003e\u003cp\u003eThe Field Guide covers the federal rules and the leading state and city rules, and the EU AI Act for those who operate in the EU. The rules are changing fast, so confirm the current requirements everywhere you hire.\u003c\/p\u003e\u003cp\u003e\u003cstrong\u003eWill this make my AI tools compliant?\u003c\/strong\u003e\u003c\/p\u003e\u003cp\u003eNo. It helps you adopt a policy, register your tools, and document a risk decision. It does not certify a vendor or guarantee that any tool or use is lawful.\u003c\/p\u003e\u003cp\u003e\u003cstrong\u003eWhat is the refund policy?\u003c\/strong\u003e\u003c\/p\u003e\u003cp\u003eDigital products are covered by a 14-day money-back guarantee. See the refund policy for the full terms.\u003c\/p\u003e\u003cp\u003e\u003cstrong\u003eWhat happens after I buy?\u003c\/strong\u003e\u003c\/p\u003e\u003cp\u003eCheckout delivers an instant download link, and a receipt with the same link arrives by email. Open the Start Here first; it sets the order to work in. If a file gives you trouble, email support@truestephr.com.\u003c\/p\u003e\u003cp\u003ePractical HR tools and general information, not legal or tax advice. The laws here are new and move quickly, so confirm the current rules for everywhere you operate and have qualified counsel review your policy and notices before you rely on a tool. 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