{"product_id":"contingent-workforce-headcount-and-spend-tracker","title":"Contingent Workforce Headcount and Spend Tracker","description":"\u003cp\u003eContingent workers sit outside the HRIS, so nobody owns the number. This tracker is the roster, the spend view, and the early-warning flags in one file.\u003c\/p\u003e\u003ch3\u003eThe management surface the one-time decision leaves behind\u003c\/h3\u003e\u003cp\u003eA conversion decision is a moment; a contingent program is a running system. The tracker is the file that keeps it visible. Works in Excel or Google Sheets.\u003c\/p\u003e\u003cul\u003e\n\u003cli\u003e\n\u003cstrong\u003eStart Here.\u003c\/strong\u003e How the tabs fit together and the order to work in. One page, read it first.\u003c\/li\u003e\n\u003cli\u003e\n\u003cstrong\u003eContingent Workforce Headcount and Spend Tracker.\u003c\/strong\u003e The assignment roster with computed tenure and flags, program reads for headcount and the FT-versus-temp ratio, agency spend by vendor, the conversion-candidate watchlist, and an assumptions tab. Opens on a worked example. Works in Excel or Google Sheets.\u003c\/li\u003e\n\u003cli\u003e\n\u003cstrong\u003eTrueStep HR Product License.\u003c\/strong\u003e What you can and cannot do with the files, including the consultant and white-label tiers.\u003c\/li\u003e\n\u003cli\u003e\n\u003cstrong\u003eUsing This Workbook in Google Sheets.\u003c\/strong\u003e The two-minute import path if your team lives in Google Sheets rather than Excel.\u003c\/li\u003e\n\u003c\/ul\u003e\u003ch3\u003eThe method in the order a program review runs\u003c\/h3\u003e\u003cp\u003eLoad the roster once, then the reads, the flags, and the watchlist update themselves as assignments change.\u003c\/p\u003e\u003cul\u003e\n\u003cli\u003e\n\u003cstrong\u003eLoad the roster.\u003c\/strong\u003e Every assignment with worker, department, vendor, start date, and rates. Tenure computes from the dates, so the flags never depend on anyone remembering.\u003c\/li\u003e\n\u003cli\u003e\n\u003cstrong\u003eRead the program.\u003c\/strong\u003e Headcount by department, the FT-versus-temp ratio, and total spend by vendor, computed from the roster rather than retyped.\u003c\/li\u003e\n\u003cli\u003e\n\u003cstrong\u003eWatch the flags.\u003c\/strong\u003e Assignments approaching the 18-to-24-month tenure line flag themselves, and the break-in-service alert catches the returner whose clock did not reset.\u003c\/li\u003e\n\u003cli\u003e\n\u003cstrong\u003eWork the watchlist.\u003c\/strong\u003e The conversion-candidate view names who to move onto payroll next and carries the cost case for each, ready for the conversion workbook.\u003c\/li\u003e\n\u003c\/ul\u003e\u003ch3\u003eBuilt to make the invisible spend visible\u003c\/h3\u003e\u003cp\u003eAgency spend hides in accounts payable, one invoice at a time. Pulled into one roster, the program has a number, a trend, and a set of flags.\u003c\/p\u003e\u003cul\u003e\n\u003cli\u003e\n\u003cstrong\u003eTenure caps framed plainly.\u003c\/strong\u003e The 18-to-24-month cap is documented as a common corporate practice, not a legal safe harbor, because that is what it is.\u003c\/li\u003e\n\u003cli\u003e\n\u003cstrong\u003eComputed, not asserted.\u003c\/strong\u003e Tenure, ratios, spend shares, and flags compute from the roster dates and rates, so the file stays right as it is maintained.\u003c\/li\u003e\n\u003cli\u003e\n\u003cstrong\u003eVendor view built in.\u003c\/strong\u003e Spend by agency with share of program, the view that turns a renegotiation from a feeling into a number.\u003c\/li\u003e\n\u003cli\u003e\n\u003cstrong\u003eA worked example throughout.\u003c\/strong\u003e The tracker opens on a realistic program, not a blank grid.\u003c\/li\u003e\n\u003c\/ul\u003e\u003ch3\u003eWho it is built for and where to go if that is not you\u003c\/h3\u003e\u003cp\u003e\u003cstrong\u003eBuilt for\u003c\/strong\u003e\u003c\/p\u003e\u003cul\u003e\n\u003cli\u003eAn HR lead or operator running a contingent population that never shows up in the HRIS.\u003c\/li\u003e\n\u003cli\u003eA finance partner who wants agency spend by vendor without a systems project.\u003c\/li\u003e\n\u003cli\u003eA consultant standing up basic contingent-workforce governance for a client.\u003c\/li\u003e\n\u003c\/ul\u003e\u003cp\u003e\u003cstrong\u003eIf you are looking for\u003c\/strong\u003e\u003c\/p\u003e\u003cul\u003e\n\u003cli\u003eThe conversion business case itself. The Contingent Labor Cost and Conversion Workbook prices it.\u003c\/li\u003e\n\u003cli\u003eAgency terms and scorecards. The Staffing Agency Management Kit covers the agreement, the rules of engagement, and vendor scoring.\u003c\/li\u003e\n\u003c\/ul\u003e\u003ch3\u003eBefore you buy\u003c\/h3\u003e\u003cp\u003e\u003cstrong\u003eWhat does the tenure-cap flag do?\u003c\/strong\u003e\u003c\/p\u003e\u003cp\u003eEach assignment computes its tenure from the start date, flags as it approaches the 18-to-24-month band you set, and carries a break-in-service alert for returners. The cap is framed as common practice; it is not a legal safe harbor, and the Start Here says so plainly.\u003c\/p\u003e\u003cp\u003e\u003cstrong\u003eHow much upkeep does it need?\u003c\/strong\u003e\u003c\/p\u003e\u003cp\u003eAssignments in and out as they change, rates when they change. Everything else computes. A monthly fifteen-minute pass keeps the program reads current.\u003c\/p\u003e\u003cp\u003e\u003cstrong\u003eDoes it work for multiple sites and vendors?\u003c\/strong\u003e\u003c\/p\u003e\u003cp\u003eYes. The roster carries department, site, and vendor per assignment, and the spend and ratio reads slice by each.\u003c\/p\u003e\u003cp\u003e\u003cstrong\u003eIs this legal advice?\u003c\/strong\u003e\u003c\/p\u003e\u003cp\u003eNo. The tracker organizes and surfaces the program; classification and co-employment questions it surfaces belong with qualified employment counsel.\u003c\/p\u003e\u003cp\u003e\u003cstrong\u003eIs it a subscription?\u003c\/strong\u003e\u003c\/p\u003e\u003cp\u003eNo. One-time purchase, no recurring fee. You keep the files.\u003c\/p\u003e\u003cp\u003e\u003cstrong\u003eWill it stay current as the figures change?\u003c\/strong\u003e\u003c\/p\u003e\u003cp\u003eEach file carries a last-reviewed date so you can see how current it is, and the assumptions tab dates every default to its source, so a changed rate is a one-cell update rather than a mystery.\u003c\/p\u003e\u003cp\u003e\u003cstrong\u003eWhat is the refund policy?\u003c\/strong\u003e\u003c\/p\u003e\u003cp\u003eDigital products are covered by a 14-day money-back guarantee. See the refund policy for the full terms.\u003c\/p\u003e\u003cp\u003e\u003cstrong\u003eWhat happens after I buy?\u003c\/strong\u003e\u003c\/p\u003e\u003cp\u003eYour files are delivered as a digital download, and your receipt arrives by email. Open the Start Here page first; it tells you the order to work in. Questions or want a hand getting set up? Email support@truestephr.com.\u003c\/p\u003e\u003cp\u003e\u003cstrong\u003eCan I expense this purchase to my business?\u003c\/strong\u003e\u003c\/p\u003e\u003cp\u003eMost customers buy TrueStep HR tools for business use, and a tool you use for work often qualifies as a deductible business expense. Whether it does for you depends on your situation, so confirm with your accountant. Your receipt arrives by email at checkout and works as documentation.\u003c\/p\u003e\u003cp\u003ePlanning figures built from sourced, dated defaults. General information, not legal or tax advice; confirm your own rates and terms before acting on the outputs.\u003c\/p\u003e\u003cp\u003e\u003cstrong\u003eHow the download works\u003c\/strong\u003e\u003c\/p\u003e\u003cp\u003eYour files arrive as a single ZIP download, best opened on a computer: save it, extract it (right-click and Extract All on Windows, double-click on a Mac), and open the Start Here file first. PDFs open in any reader, and the editable files work in Microsoft Word and Excel or their free equivalents, including LibreOffice and Google Docs and Sheets. No other software is needed. Step-by-step help for every device is at \u003ca href=\"https:\/\/truestephr.com\/pages\/download-help\"\u003etruestephr.com\/pages\/download-help\u003c\/a\u003e.\u003c\/p\u003e","brand":"TrueStep HR","offers":[{"title":"Default Title","offer_id":53002720772372,"sku":"TSHR-067","price":29.0,"currency_code":"USD","in_stock":true}],"thumbnail_url":"\/\/cdn.shopify.com\/s\/files\/1\/1013\/9048\/3732\/files\/TSHR-067-hero-v2.jpg?v=1784916953","url":"https:\/\/shop.truestephr.com\/products\/contingent-workforce-headcount-and-spend-tracker","provider":"TrueStep HR","version":"1.0","type":"link"}