EU Employee Pay Information Request Tracker

Handle the worker pay-information right end to end: a workbook that frames the right, counts the two-month window on every request, builds a privacy-safe disclosure, and keeps the annual notice and the review on record.

One workbook, seven tabs that run the pay-request right

A framework you configure once, a log that runs the clock, a disclosure builder, and the records the right expects. Built to be the single place a request lives from arrival to answer.

• Framework. The worker pay-information right in plain terms, with your response window set to two months by default and your small-group threshold set to five by default. Both drive the rest of the workbook.
• Request Log. Log each request as it arrives; the due date and the days-left countdown compute for you, and the row turns amber as the deadline nears and red once it passes. Record the response date so the clock and the record stay together.
• What to Disclose. A builder for each response. Enter the category make-up, check the small-group privacy flag, and give averages by sex, never an identifiable person’s pay.
• Annual Notice and Review Checklist. A log for the yearly reminder to all staff that the right exists, and a checklist to clear before each response. A definitions tab settles the terms.
• Start Here. What each tab does and the order to use them. Read it first.

The method in the order a request runs

Configure once, then log, build, and send inside the window. The tracker keeps you organized and on record; counsel and your data protection adviser handle the close calls.

• Set your window and threshold. Open the Framework tab, set your response window and small-group threshold, and let both drive the workbook.
• Log each request. Record every request on the Request Log as it arrives, and let the due date and countdown compute.
• Build a privacy-safe response. Use What to Disclose, enter the category make-up, and check the privacy flag before you send.
• Send and record. Send within the window, record the response date, keep the Annual Notice log current, and clear the Review Checklist before each response.

Built on the worker right and honest about its limits

A pay-information request sits where transparency law meets data protection, so the tracker keeps the timing and the privacy check tight and is clear about where the legal judgment sits.

• Never a stand-in for legal advice. The exact response window, the small-group disclosure limits, and the routes a request can come through are set by national law and interact with data-protection rules, so the tracker prepares the work and tells you when to bring in qualified local counsel and your data protection adviser.
• Anchored to the Directive right. The work rests on the worker information right: a request for your own pay level and the average pay levels, split by sex, for the group doing the same work or work of equal value, answered within two months, framed as a reference to confirm, not a guarantee.
• Privacy built in. The small-group threshold and the privacy flag keep a response to averages by sex and away from any identifiable person’s pay.
• Dated and reviewable. Every file carries a last-reviewed date, and the logs keep the record of what was sent and when.

Who it is built for

Built for

• An HR or reward team that has to answer employee pay-information requests on time and on record, in one or more EU countries.
• An employer that needs the yearly notice to staff and a privacy-safe disclosure method, without standing up the full readiness toolkit.
• A people team expecting requests once the right is widely known, that wants the two-month clock handled before the first one arrives.

If you are looking for

• The whole readiness framework, not the request right on its own. The EU Pay Transparency Readiness Toolkit frames the seven workstreams and includes an employee request log.
• The comparator groups behind a request. The EU Job Architecture and Equal Value Work Kit defines the equal-value groups a request is answered against.

Before you buy

What format is the file and can I edit it?

One Excel workbook and a Start Here PDF. The workbook works in Excel or Google Sheets, the input cells are open while the formulas are protected, and the file is yours to keep.

Is this legal advice?

No. It is general information and a self-review structure for planning. The tracker marks where to bring in qualified local counsel and your data protection adviser, and it does not determine that any disclosure complies. Take the close calls to counsel before you send.

What is the worker information right?

An employee may request their own pay level and the average pay levels, split by sex, for the group doing the same work or work of equal value, and the employer responds within two months. The Request Log runs the window and What to Disclose builds the response.

How does the small-group privacy check work?

You set a small-group threshold, five by default, and the builder flags a group below it so a response stays at averages by sex rather than anything that could identify an individual’s pay. The exact limit is national, so confirm it locally.

Will it stay current as national laws arrive?

The two-month right is set by the Directive; the exact window, the small-group limit, and the request routes are national and still arriving, which is why both are settable. Each file carries a last-reviewed date, so check it and confirm the detail with counsel.

What is the refund policy?

Digital products are covered by a 14-day money-back guarantee. See the refund policy for the full terms.

What happens after I buy?

Checkout delivers an instant download link, and a receipt with the same link arrives by email. Open the Start Here page first; it tells you the order to work in. If a file gives you trouble, email support@truestephr.com.

A workbook and general business information for planning, not legal or tax advice. The EU pay transparency rules are set by Directive (EU) 2023/970 and put into effect by each member state’s own national law, which varies and is still arriving, so confirm country-specific requirements with qualified local counsel. Last reviewed June 2026.