EU HR AI Risk Checklist

When your business uses AI in employment decisions, you need to know which EU AI Act requirements apply and keep a record of how each system is managed. This kit includes a guide to high-risk HR uses, a classifier that flags high-risk, prohibited, or out-of-scope use, deployer records, and a register for your full inventory.

Five resources for managing HR AI risk

The kit includes a guide, records to complete for each tool, a classification and tracking workbook, a one-page Quick Reference, and a two-page orientation. Use them together to review each AI system consistently.

• HR AI Risk Guide. Explains high-risk and prohibited HR uses under the AI Act, your duties as a deployer, the five risks to manage, and how a lean team can govern HR AI. Provided as a PDF to read first.
• Templates and Records. A Word file with an inventory entry, classification worksheet, deployer checklist, human oversight record, notice checklist, vendor questionnaire, and decision record. Complete the records for each tool.
• HR AI Risk Workbook. Includes an AI System Register, a Risk Classifier that flags each tool as high-risk, prohibited, or outside the list, a Readiness Tracker for managing actions, and a definitions tab. Works in Excel or Google Sheets.
• Start Here. Two pages explaining what each piece does and the order to use them.
• Quick Reference (PDF). The whole workbook on one page, including what each tab is for, what you enter, and how to read the result.

How to review each AI system

Start by classifying each AI system, then add it to your inventory and complete the supporting records. Use the readiness tracker to manage the remaining actions. Counsel and your data protection adviser should review potential prohibited uses.

• Classify each tool. Read the Guide, then use the Risk Classifier to identify whether each tool is high-risk, prohibited, or outside the list, and assess its readiness.
• Build your inventory. Enter every tool in the AI System Register to keep the full inventory together.
• Complete the records. For each tool, fill in the classification worksheet, human oversight record, notice checklist, and vendor questionnaire.
• Track the remaining work. Assign owners and due dates in the Readiness Tracker, complete the actions, and retain the supporting evidence.

Who it is built for

Built for

• An HR or people team using recruitment, assessment, monitoring, or scheduling AI involving workers in the EU and preparing to establish a governance structure.
• A deployer preparing an inventory, defensible classifications, human-oversight and notice records, and a vendor questionnaire in one place.
• A team preparing for the high-risk obligations now, allowing the months needed to establish the inventory, oversight procedures, and supporting records regardless of the final date.

If you are looking for

• For US multistate AI-in-hiring governance, the AI Hiring and HR Governance Kit covers bias-audit, notice, and oversight rules across US locations rather than the EU Act.
• For one policy covering AI across the HR function, the AI in HR Policy and Risk Checklist addresses AI use beyond hiring.

Before you buy

What format are the files and can I edit them?

One Guide PDF, one Word file of templates and records, one Excel workbook, a Start Here PDF, and a one-page Quick Reference PDF. Use the workbook in Excel or Google Sheets. Both the Word and Excel files are editable.

What does the Act treat as high-risk in HR?

The Act identifies AI used in employment decisions, including recruitment, candidate selection, performance evaluation, task allocation, worker monitoring, and decisions on promotion or termination. The Risk Classifier flags each tool as high-risk, prohibited, or outside the list.

When do the high-risk obligations apply?

The Digital Omnibus, Regulation (EU) 2026/1744, moved the high-risk obligations to 2 December 2027. It was published in the Official Journal on 24 July 2026 and entered into force on 27 July 2026. The prohibited-practice and AI literacy duties already apply. Building the inventory, oversight procedures, and supporting records can take months, so preparation starts now.

Does the Act reach a company based outside the EU?

The Act applies where you operate in the EU or the output of your AI is used on people in the EU. If your hiring or monitoring involves EU-based workers, deployer duties may apply to your company. Confirm your position with counsel.

How do I know when it was last checked?

Each file shows its review date. Confirm the applicable high-risk obligations and implementation dates with qualified counsel.

What is the refund policy?

Digital products are covered by a 30-day money-back guarantee. To request a refund, email support@truestephr.com or reply to your receipt within 30 days of purchase.

What happens after I buy?

Your download link appears immediately after checkout. Your receipt arrives by email with the same link. Open the Start Here page first for the recommended order. For setup questions, email support@truestephr.com.

How the download works

Your files arrive as a single ZIP download, best opened on a computer. Save it, extract it (right-click and select Extract All on Windows, or double-click on a Mac), then open the Start Here file first. PDFs open in any reader, and editable files work in Microsoft Word and Excel or free equivalents, including LibreOffice, Google Docs, and Google Sheets. No other software is needed. Step-by-step help for every device is at truestephr.com/pages/download-help.

Scope

These working tools and editable templates help you run a clear, consistent, and defensible HR process. Rules vary by jurisdiction and change over time, so adapt each template to the facts of your situation to avoid unintended legal exposure. Have qualified counsel review your policies, notices, and individual decisions against applicable law before you act. General HR information, not legal advice.