US State Pay Transparency Pack

Post job openings that meet every state pay-range rule that reaches you: set a defensible good-faith range, carry the right elements in each posting, keep the records each state expects, and track complaints, all in one place.

Seven pieces that take a posting from range to record

A tracker with a verified state reference, four working documents, a free web checker, and a one-page orientation. Built to be used together on every multistate posting.

• Multistate Pay Transparency Tracker. Six tabs: a verified State Requirements Reference covering the elements, remote coverage, promotion and transfer rules, and record retention by state, a Job Posting Audit with a range-width and completeness check, a Pay Range Worksheet with a width check, a Posting Compliance Tracker that calculates a retain-until date, and a complaints and remediation log. It works in Excel or Google Sheets.
• Multistate-Compliant Job Posting Template. A ready-to-fill posting with every commonly required field: title and location, summary, responsibilities, requirements, a good-faith pay range with a commission and tips line, a benefits summary that names the states that require it, how to apply with a close date, equal opportunity, and an internal record marked to delete before publishing. Editable Word document.
• Pay Range and Good-Faith Estimate Worksheet. A worksheet to set a defensible range from market data, internal equity, and a sensible width, with a width-check callout and a sign-off block. One per role. Editable Word document.
• Pay Transparency Posting Policy Template. An internal policy in twelve sections: what every posting includes, good-faith ranges, remote roles, promotions and transfers, who reviews postings and a checklist, records and retention, no retaliation, salary history, and a review schedule. Editable Word document.
• Recordkeeping and Remediation Guide. Why records matter, a per-state retention table, how to respond to a complaint or agency notice, the cure periods that exist, how to fix a non-compliant posting, and a note that penalties vary by state. Editable Word document.
• Free US Pay Transparency Posting Checker. Pick the states a role runs in, or a remote-nationwide toggle, and the checker unions every required element, scores a live checklist, and returns one of three results with a per-state detail panel, in any browser.
• Start Here. What each piece does and the order to use them. Read it first.

The method in the order a posting runs

Scope first, range second, then the posting, the policy, and the records. The pack drafts and documents; counsel confirms the rule where a posting is close or questioned.

• Confirm which states reach you. Posting rules start at a size threshold in most states and apply to all employers in Colorado, Maryland, Virginia, and the District of Columbia. The free checker shows where you stand and what your postings must include.
• Set a defensible range. Use the worksheet to build a good-faith range from market data and your internal pay, keep the width sensible, and record how you arrived at it.
• Build the posting and adopt the policy. Use the posting template so every posting carries a range, a basis, and a benefits description where a state requires it, and put the policy in front of the people who write and approve postings.
• Track and keep records. Log each posting and its retain-until date in the tracker, record any complaint or agency notice and how you resolved it, and take a close or questioned posting to counsel.

Who it is built for

Built for

• A multistate or remote-nationwide employer that posts across several states and needs every required element handled in one place.
• An HR or talent acquisition team that writes and approves postings and needs a defensible good-faith range, the records, and a way to handle complaints.
• A company expanding postings into a new pay-transparency state and unsure which rules reach it.

If you are looking for

• Canadian posting rules, not US ones. The Ontario Job Posting Transparency Pack covers the Ontario 2026 rules.
• EU posting rules, not US ones. The EU Job Posting Pay Range Pack covers the recruitment side of the EU Directive.

Before you buy

What format are the files and can I edit them?

One Excel tracker, four editable Word documents, a Start Here PDF, and a web checker. The tracker works in Excel or Google Sheets, everything is editable, the files are yours to keep, and the checker runs locally and uploads nothing.

Which states are covered?

The posting rules in force in 2026 in California, Colorado, Washington, New York State, Illinois, Minnesota, New Jersey, Vermont, Massachusetts, Maryland, Hawaii, Virginia, and the District of Columbia, with Maine effective 29 July 2026 coming and Delaware not yet in force. Several cities and counties have their own rules, so confirm the local rule too.

Do the rules reach my company?

Most states set a size threshold, commonly 15 or more employees, while Colorado, Maryland, Virginia, and the District of Columbia apply to all employers. A remote role advertised nationwide can pull in several states at once. The free checker shows which states reach a given role.

What has to be in a posting?

A good-faith pay range and how you arrived at it, plus a benefits description in the states that require one. Colorado also requires the application close date, and the District of Columbia requires disclosing that health-care benefits exist before the first interview. The posting template and the audit carry the full set.

How long do we keep the records?

It varies by state. Illinois requires the longest at five years, and the tracker calculates a retain-until date from the posted or removed date and the retention years for each state you post in.

What if a posting is found non-compliant?

Some states give a cure period before a penalty, and the retention and remediation guide covers how to respond to a complaint or agency notice and how to fix the posting. Penalties vary by state, so take a notice to counsel.

Will it stay current as the rules change?

State rules move and new states are added, so meaningful updates are released as the rules change and each file shows its review date. Check the date and confirm the current rule for each state before you rely on a result.

What is the refund policy?

Digital products are covered by a 14-day money-back guarantee. See the refund policy for the full terms.

What happens after I buy?

Checkout delivers an instant download link, and a receipt with the same link arrives by email. Open the Start Here page first; it tells you the order to work in. Questions or want a hand getting set up? Email support@truestephr.com.

How the download works

Your files arrive as a single ZIP download, best opened on a computer: save it, extract it (right-click and Extract All on Windows, double-click on a Mac), and open the Start Here file first. PDFs open in any reader, and the editable files work in Microsoft Word and Excel or their free equivalents, including LibreOffice and Google Docs and Sheets. No other software is needed. Step-by-step help for every device is at truestephr.com/pages/download-help.

Scope

This kit is a set of working tools and editable templates for running an HR process in a clear, consistent, and defensible way. It is not legal advice, and it is not a substitute for qualified counsel on your specific situation. The rules in this area vary by jurisdiction, they change, and applying a template to the wrong facts can create the exact exposure you are trying to avoid. Have your policies, your notices, and any individual decision reviewed against applicable law before you act on them.