AI in HR Policy and Risk Checklist

Put a written policy around the AI you use in hiring and HR, and keep a person accountable for every decision a tool touches. You get the laws that reach you, an editable policy you can adopt, and a workbook that registers each tool and scores its risk, so you can show your reasoning rather than guess at it.

Three pieces that take you from the rules to a documented position

A Start Here sets the order, and the three working files move you from reading the rules to a policy you have adopted and a register you keep current.

• AI in HR Field Guide. The laws that reach you, from the federal rules to New York City, Illinois, Colorado, California, and the EU AI Act, the five risks worth watching, the moves that keep a person in charge of the decision, and the moments worth a phone call.
• AI in HR Policy and Checklists. A ready-to-adapt policy in Word, plus a per-tool risk assessment, a vendor due-diligence questionnaire, and a decision record, with shaded fields and owner notes so you keep only the parts you will follow.
• AI Risk Workbook. An AI Tool Register for every tool you use and who owns it, a Risk Assessment that rates each one Low, Medium, or High across five factors, a Governance Tracker for notices, testing, audits, and reviews, and a definitions tab.

The order to work in

Read the rules, adopt the policy, then register and score every tool before it touches a decision.

• Read the Field Guide first. It walks the laws that reach you, the risks to watch, and where to stop and get help.
• Adopt the policy. Fill the shaded fields, act on the owner notes, keep the parts you will follow, and have it reviewed before you rely on it.
• Register and score each tool. List every AI tool on the register, set the five factors on the Risk Assessment, put the rating back on the register, and track the recurring work on the Governance Tracker.

Built on current sources and honest about its limits

This is a way to take a defensible position and write down your reasoning, not a promise that any tool or policy is lawful.

• Keeps a person in the decision. The policy and the register are built so a named person owns each tool and each outcome, which is the point regulators keep returning to.
• Checked against current rules. The Field Guide reflects the federal, state, city, and EU rules in force as of the review date, an area that is new and moving quickly.
• Scores risk, does not certify it. The workbook rates each tool from the factors you set; it does not audit a vendor or clear a tool for use.
• Dated and reviewable. The guidance carries a review date, so you can see how current it is and refresh it as the rules change.

Who it is built for and where to go if that is not you

Built for

• An HR or talent leader adopting AI screening, scheduling, or HR tools who needs a policy and a record before the tools are in use.
• An HR generalist asked to show how AI tools are governed, who wants a register and a risk score rather than a memo.
• An operator in a state or city that already regulates automated hiring tools and needs to confirm what applies.

If you are looking for

• The hiring-specific governance for an automated screening or selection process, not a whole-function policy. The AI Hiring and HR Governance Kit covers that ground.
• The EU AI Act obligations for HR if you operate in the EU or use AI on people there. The EU HR AI Risk Checklist is built for that regime.

Before you buy

What format is it and can I edit it?

A PDF field guide to read, a Word policy and checklists you edit, and an Excel workbook you fill in. Everything is yours to keep and adapt, and the workbook also opens in Google Sheets.

Is this legal advice?

No. It is practical HR guidance and general information, not legal or tax advice. Have an employment attorney review your policy and notices before you rely on an AI tool for a decision that affects someone’s job.

Does it cover my state?

The Field Guide covers the federal rules and the leading state and city rules, and the EU AI Act for those who operate in the EU. The rules are changing fast, so confirm the current requirements everywhere you hire.

Will this make my AI tools compliant?

No. It helps you adopt a policy, register your tools, and document a risk decision. It does not certify a vendor or guarantee that any tool or use is lawful.

What is the refund policy?

Digital products are covered by a 14-day money-back guarantee. See the refund policy for the full terms.

What happens after I buy?

Checkout delivers an instant download link, and a receipt with the same link arrives by email. Open the Start Here first; it sets the order to work in. If a file gives you trouble, email support@truestephr.com.

Practical HR tools and general information, not legal or tax advice. The laws here are new and move quickly, so confirm the current rules for everywhere you operate and have qualified counsel review your policy and notices before you rely on a tool. Last reviewed June 2026.