Crew Attendance and No-Show System

On a jobsite, attendance is run by whoever the foreman is that morning. One crew logs a no-show, another lets it ride, a rained-out day gets handled three different ways, and a missed mandatory start never makes it onto paper. When a termination finally comes, the file is thin and the standard was never the same for two crews.

The Crew Attendance and No-Show System puts one standard across every crew: a points tracker that rolls up by crew and by foreman, a weather-day occurrence type built in, a missed mandatory jobsite start type the field needs, and the policy, scripts, and bilingual forms that make every crew run the same rules.

What is inside

• 1. Start Here (PDF). The one-page map: load the roster by crew and foreman, pick your point values, log occurrences, and run the weekly review.
• 2. Crew Attendance Points Tracker (Excel). One row per occurrence with crew, foreman, date, and occurrence type. Points, the rolling window, and discipline stages calculate on their own, and the summary rolls up two ways, by crew and by foreman, so the tracker doubles as a supervision diagnostic. A weather-day type logs as a zero-point occurrence, and a missed mandatory jobsite start type is defined and counted. Works in Excel or Google Sheets.
• 3. Crew Attendance and Weather Day Policy (Word and PDF). The ready-to-adopt policy: who calls a weather day, how crews are told, what it means for the record, the occurrence definitions, point decay, progressive discipline steps, and an acknowledgment block, with pay handling routed to your counsel rather than stated as a rule.
• 4. Foreman Attendance Conversation Scripts (Word and PDF). Word-for-word scripts for the hardest attendance conversations, from the first pattern to the final warning, each with the objective, the exact wording, likely responses with suggested replies, and the documentation step.
• 5. Bilingual Crew Attendance Forms (Word and PDF). The attendance forms in English and Spanish side by side, using the standard jobsite terms a crew will recognize, each with a completed example.

Plus the Product License and a short guide to using the workbook in Google Sheets.

What makes it different

The weather day is handled end to end, not mentioned and dropped: a zero-point occurrence type in the tracker, a dedicated policy section, a weather-day option on the return-to-work form, and pay handling pointed at your counsel. That is the difference between a generic attendance template and a system built for crews.

The missed mandatory jobsite start is the second field-specific piece, defined and carried through the presets, the dropdowns, the bilingual checklists, and a completed example. One consistent sample story runs through the workbook, the policy, the scripts, and the forms, so nothing reads like a blank template.

Questions field leaders ask

Does it set a pay rule for weather days?

No. The policy section frames the decision and routes pay handling to your counsel. It is general information, not legal or tax advice, and pay rules vary by state, so have the policy reviewed before you adopt it.

Can I change the point values?

Yes. Set the values that fit your operation and the thresholds and discipline stages follow your numbers.

How good is the Spanish?

The forms run English and Spanish side by side with the standard jobsite vocabulary. The intro suggests a bilingual crew member read them once for local fit, which is good practice in any market.

Do I need special software?

No. The documents open in Word, the tracker opens in Excel or Google Sheets, and a short guide for the Sheets path is included.

Scope

This system is general information to help you run crew attendance in a clear, consistent, and defensible way. It is not legal or tax advice, and it is not a substitute for qualified counsel on your specific situation. Attendance, leave, and pay rules change and vary by state, so have your policy reviewed against applicable law before you adopt it.

Built by expert HR practitioners and leaders. Backed by a 14-day money-back guarantee. Questions: support@truestephr.com. Last reviewed June 2026.