Crew Attendance and No-Show System

Attendance decisions happen in the field, often with different foremen making the call. One crew may record a no-show while another handles it informally. Weather days and missed mandatory jobsite starts can also be recorded differently. A shared standard gives every crew the same process and makes sure the documentation is there when a termination decision needs to be reviewed.

The Crew Attendance and No-Show System helps you apply one attendance standard across crews. The points tracker summarizes attendance by crew and foreman, with separate occurrence types for weather days and missed mandatory jobsite starts. The policy, conversation scripts, and bilingual forms give foremen a consistent process to follow.

What is inside

• 1. Start Here (PDF). A two-page guide to loading your roster by crew and foreman, choosing point values, logging occurrences, and running the weekly review.
• 2. Crew Attendance Points Tracker (Excel). Record each occurrence by crew, foreman, date, and type. Points, the rolling window, and discipline stages calculate automatically. A protected flag keeps protected leave at zero points. Summaries by crew and foreman help you review attendance and supervision patterns. Weather days record as zero-point occurrences, while missed mandatory jobsite starts have their own defined, counted type. Works in Excel or Google Sheets.
• 3. Crew Attendance and Weather Day Policy (Word and PDF). A ready-to-adopt policy covering who calls a weather day, how crews are notified, how the day is recorded, occurrence definitions, point decay, progressive discipline steps, and an acknowledgment block. Weather-day pay decisions are referred to your counsel.
• 4. Foreman Attendance Conversation Scripts (PDF). Word-for-word scripts for difficult attendance conversations, from the first pattern to the final warning. Each includes the objective, exact wording, likely responses, suggested replies, and the documentation step.
• 5. Bilingual Crew Attendance Forms (Word and PDF). The attendance forms in English and Spanish side by side, using the standard jobsite terms a crew will recognize, each with a completed example.
• 6. Quick Reference (PDF). The whole workbook on one page, including what each tab is for, what you enter, and how to read the result.

Also included: the Product License and a short guide to using the workbook in Google Sheets.

What makes it different

Weather days are covered throughout the system. The tracker records them as zero-point occurrences, the policy has a dedicated section, and the return-to-work form includes a weather-day option. Weather-day pay handling is referred to your counsel. The same process carries through the files your crews use.

Missed mandatory jobsite starts have their own definition in the presets, dropdowns, bilingual checklists, and a completed example. One consistent sample scenario runs through the workbook, policy, scripts, and forms, showing how the records fit together.

Questions field leaders ask

Can I change the point values?

Yes. Set the values that fit your operation and the thresholds and discipline stages follow your numbers.

How good is the Spanish?

The forms place English and Spanish side by side, using standard jobsite vocabulary. The introduction recommends having a bilingual crew member review the wording to make sure it fits your local crew.

Do I need special software?

No. The documents open in Word, the tracker opens in Excel or Google Sheets, and a short guide for the Sheets path is included.

For the broader field HR process, the Construction and Trades Hiring Kit covers hiring, the Field Onboarding System guides a new hire’s first weeks, and the Construction and Trades HR System combines the tools into one purchase below the cost of the parts.

What is the refund policy?

Digital products are covered by a 30-day money-back guarantee. To request a refund, email support@truestephr.com or reply to your receipt within 30 days of purchase.

How the download works

Your files arrive as a single ZIP download, best opened on a computer. Save it, extract it (right-click and select Extract All on Windows, or double-click on a Mac), then open the Start Here file first. PDFs open in any reader, and editable files work in Microsoft Word and Excel or free equivalents, including LibreOffice, Google Docs, and Google Sheets. No other software is needed. Step-by-step help for every device is at truestephr.com/pages/download-help.

Scope

These working tools and editable templates help you handle performance, conduct, and people decisions clearly, consistently, and defensibly. Performance, pay, and conduct conversations can have legal consequences, and discipline, documentation, and termination rules vary by state. For potential discipline or separation, or complaints involving harassment, discrimination, retaliation, or safety, have qualified counsel review the facts and your next step against applicable law before you act. General HR information, not legal advice.

Built to the TrueStep HR standard. Backed by a 30-day money-back guarantee. Questions: support@truestephr.com.