RIF Complete System

A workforce reduction involves three connected decisions: who is affected, what the change will cost, and when notice must be given. This system brings the planning, financial analysis, and notice work together, with counsel review points clearly identified.

Choose one tool or the complete system

The RIF Complete System includes three products for $199. Each is also available separately:

• RIF / Restructure Planning Kit ($129)
• RIF and Restructuring Savings Planner ($89)
• WARN Act Compliance Toolkit ($79)

Bought separately, the three total $297. Choose the individual tool that fits your immediate work, or get all three in the complete system.

Three products for planning a workforce reduction

Begin with the restructuring plan, calculate the savings, and prepare the required notices. The planning kit includes its Start Here PDF, and each workbook retains its own Start Here tab.

• Start Here. A two-page guide to the planning kit's five-step working order, with the Savings Planner and WARN toolkit files listed alongside.
• Plan the Restructure. The RIF and Restructure Planning Kit includes the field guide, the planning templates, and the workbook with the selection scorer, the four-fifths adverse-impact check, the federal WARN screen, the OWBPA disclosure builder, and the separation tracker.
• Model the Savings. The RIF and Restructuring Savings Planner calculates severance, the fully loaded cost of each role, net savings, and the payback period before any headcount is set.
• Work the Notice. The WARN Act Compliance Toolkit includes the threshold and aggregation calculator, the timeline and recipient checklist, the notice-letter set with the California addendum, and the compliance guide.

How the three products work together

The sequence matters. Establish the selection plan, calculate the financial impact, and review notice requirements before setting any separation date.

• Establish the selection process. Define the unit and criteria before identifying employees, score the selection, complete the four-fifths check, and prepare the employee conversation. Document each step.
• Evaluate the financial impact. Compare severance and one-time costs with ongoing savings, then review the payback period before presenting the business case.
• Complete the WARN analysis. Record every contemplated employment loss and use the calculator to review the 30-day and 90-day windows and state-specific results before setting any separation date.
• Prepare notices and employee communications. Build the timeline, draft letters for each recipient, use the conversation script, and track each separation through a signed release. Involve counsel at the identified review points.

Clear documentation throughout the process

Workforce reductions require careful decisions and thorough documentation. Each component helps you record the work, identify potential risks, and bring qualified employment counsel into decisions that require legal review.

• Selection criteria before names. The planning kit helps you define criteria, apply them consistently, and review the results for adverse impact before finalizing selections.
• The complete financial picture. The planner includes severance and one-time costs alongside ongoing savings, giving you a fuller view of the financial impact.
• Detailed WARN calculations. The toolkit calculates the 30-day and 90-day windows for each logged employment loss and evaluates five federal tests and four state tests. The results flag potential exposure for counsel to review.
• One organized system. The license and guide are included once. The planning kit provides the initial federal WARN screen, while the dedicated WARN toolkit handles the detailed notice analysis.

Who this is for and other options

Built for

• An owner or executive preparing for a workforce reduction and seeking a careful, structured process.
• A lean HR team coordinating selection planning, financial analysis, and notice requirements in one place under deadline.
• A consultant or fractional HR lead guiding a client through the complete restructuring process.

If you are looking for

• For a single employee exit rather than a group reduction, see the Discipline and Termination Decision Kit.
• For a focused review of notice requirements, the WARN Act Compliance Toolkit is available separately.

Before you buy

What exactly is in the system?

You receive the working files from the RIF and Restructure Planning Kit, the RIF and Restructuring Savings Planner, and the WARN Act Compliance Toolkit. The planning kit includes its Start Here PDF, and each workbook includes its own Start Here tab. The license and Google Sheets guide are included once.

How does the $199 system compare with buying separately?

Purchased separately, the three products cost $297: $129, $89, and $79. The system costs $199, about a third off.

How do the planning kit WARN screen and the WARN toolkit relate?

The planning kit includes an initial federal WARN screen during selection work. The WARN toolkit provides the full analysis: rolling-window aggregation calculations, four state-specific reviews, the timeline, and the letters. Use the planning kit to screen early, then complete the full count in the toolkit before setting any separation date.

Is this legal advice?

No. The system structures the work, produces the record, and marks every point where qualified employment counsel takes over: selection review, severance and releases, and every notice determination.

Is it a subscription?

No. This is a one-time purchase with no recurring fee.

Does it track rule changes?

Each file carries a last-reviewed date so you can see when it was checked. Rules and figures change, so confirm the date-sensitive items with counsel before you rely on them.

What is the refund policy?

Digital products are covered by a 30-day money-back guarantee. To request a refund, email support@truestephr.com or reply to your receipt within 30 days of purchase.

What happens after I buy?

Your download link appears immediately after checkout, and your email receipt includes the same link. Begin with the Start Here file for the planning kit's working order and the numbered list of Savings Planner and WARN toolkit files. For questions or setup help, email support@truestephr.com.

Can I expense this purchase to my business?

A tool you use for work often qualifies as a deductible business expense, but that depends on your situation, so confirm with your accountant. Your receipt arrives by email at checkout and works as documentation.

General information, not legal advice. Have qualified employment counsel review your selection, notice, severance, and releases before you act.

How the download works

Your files arrive as a single ZIP download, best opened on a computer. Save it, extract it (right-click and select Extract All on Windows, or double-click on a Mac), then open the Start Here file first. PDFs open in any reader, and editable files work in Microsoft Word and Excel or free equivalents, including LibreOffice, Google Docs, and Google Sheets. No other software is needed. Step-by-step help for every device is at truestephr.com/pages/download-help.